Office Assistant

Pittsburgh, PA 15217 US

Posted: 04/12/2019 Industry: Administrative Job Number: 30249 Pay Rate: $10.00/hour City:

Squirrel Hill non-profit is seeking a long-term temporary Office Assistant to support organization. Pay rate is $10/hour



  • Responds to or appropriately routes incoming telephone calls.
  • Serves as the initial point of contact for visitors.
  • Accurately records donations in donor database and prepares acknowledgement letters. Generates and distributes monthly reports summarizing donor activity.
  • Opens and distributes incoming mail.
  • Prepares correspondence and reports as directed.
  • Prepares credit card statements for submission, ensures that invoices are submitted to fiscal office weekly, and processes expense requests.
  • Organizes files and records.
  • Assists with meeting preparation, including organizing materials for distribution, managing catering requests, room set up and tracking RSVPs.
  • Manages and updates the agency calendar, schedules and coordinates meetings.
  • Assists with execution of special events and projects.
  • Assists in the formatting of marketing and communication materials, and with developing content for the organization’s website.  


  • Associates Degree and 2 years prior administrative support experience. Proficiency with Microsoft Office applications. Experience in Salsa Donor Management Software strongly preferred. Familiarity with posting to and updating websites and social media sites is a plus. 

If you have the above listed experience please reply to Job 30249.  Only those candidates for further consideration will be contacted.




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