Legal Secretary

Pittsburgh, PA 15222 US

Post Date: 07/10/2018 Job ID: 30161 Industry: Legal Pay Rate: 50-60K

Large downtown law firm is seeking a Direct Hire Legal Secretary to work in shard services department.  Salary is 50-60K.


  • Creating, editing, and proofreading letters, legal documents, and memos in the relevant Microsoft Office application or document comparison software
  • Organizing and maintaining all correspondence and documents using the relevant / local document management system
  • Managing emails, calendar appointments, and client contact lists
  • Scheduling meetings and coordinating all logistics
  • Using internal library resources for external research as directed by timekeepers
  • Managing physical and electronic files, including intake, retention, retrieval, and transfer of records
  • Running critical document checks to ensure all files have been saved as necessary
  • Importing electronic documents, including scanning documents into the document management system
  • Coordinating entering, editing, and tracking daily time recording when required for assigned timekeepers
  • Coordinating and preparing monthly client bills
  • Preparing check requests and expense reports
  • Opening files and conducting conflict checks
  • Coordinating, verifying, and obtaining all required approvals for all domestic and international travel arrangements with the firm’s travel provider and assisting with processing the related business expense reimbursements
  • Assisting other practice assistants with overflow work and providing backup legal support during periods of annual or personal leave
  • Performing other relevant duties as directed by the immediate supervisor, including, but not limited to, Practice Area Leader / Coordinator or Department Head administrative work, practice development initiatives, and project work


  • Prior experience in a similar role within a medium to large law or professional services firm working for multiple timekeepers
  • High proficiency in the use of Word, Outlook, Excel, and PowerPoint
  • Typing speed of 65 wpm or above
  • Previous experience with Elite, Legal Key, and document management systems or comparable software would be an advantage

If you have the above listed experience and qualifications, please reply to job #30161 by sending your resume to Only those candidates for further consideration will be contacted.




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