Legal Secretary

Pittsburgh, PA 15222 US

Post Date: 05/15/2018 Job ID: 30140 Industry: Legal Pay Rate: $25/hour

IP Legal Secretary


Large downtown law firm is in need of an experienced Legal Secretary for a temporary opportunity.  Pay is $25/hour.


  • Performing complex legal secretarial activities that may be highly confidential or sensitive, requiring diplomacy and discretion
  • Creating, editing, and proofreading letters, legal documents, and memos, including checking documents for content and context
  • Organizing and maintaining all correspondence and documents using the relevant document management system
  • Managing emails, calendar appointments, and client contact lists
  • Scheduling meetings and coordinating all logistics
  • Coordinating services with Global Shared Business Services
  • Using internal library resources for external research as directed by timekeepers
  • Managing physical and electronic files, including intake, retention, retrieval, and transfer of records
  • Maintaining an organized and secured work station and filing areas
  • Running critical document checks to ensure all files have been appropriately saved
  • Importing electronic documents, including scanning documents into the document management system
  • Coordinating entering, editing, and tracking daily time recording when required for assigned timekeepers
  • Coordinating and preparing monthly client bills
  • Preparing check requests and expense reports
  • Opening files and conducting conflict checks
  • Drafting patent documents and correspondence
  • Processing and docketing for filing
  • Managing calendar deadlines


  • 3 years of legal experience
  • Significant experience in a similar role within a medium to large law or professional services firm working for senior lawyers and partners
  • High proficiency in the use of Word, Outlook, Excel, and PowerPoint
  • Typing speed of 65 wpm or above
  • Exemplary oral and written communication skills
  • Excellent attention to detail, including using correct spelling and grammar
  • Ability to work with multiple attorneys on different matters
  • Previous experience with Elite, Legal Key, and document management system or comparable software would be an advantage, as would conference room booking software and travel agency programs


If you are an experience Legal Secretary please reply to Job 30040.  Email:  Only those candidates for further consideration will be contacted.




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