Front Desk Administrative Assistant - Part-Time

Golden, CO 80401 US

Post Date: 04/06/2018 Job ID: 801956 Industry: Consulting Pay Rate: $17.00 HR

Part time: 20-25 hours, ideally 10-3, Monday-Thursday, some Friday's (can be flexible)

Administrative Assistant – Front Desk

Answer company phones, screening and direct calls 

Performs administrative duties for executive management and project managers

Managing calendars

Make travel, meeting and event arrangements 

Data entry (Excel, Ajera Financial software, Access)

Word processing (MS Word)

Assist Project Managers with report prep, assembly, copies, etc.

Preparing reports and financial data; preparing, compiling and distribution

File and archive maintenance, position maintains the AP and project files, archiving and creating new files year end.  Individual will work in storage room with archive boxes, etc. (should be able to lift 35-40 pounds)

AP assistance – helping the Office Manager maintain AP files (filing and sending out payments), mail AP checks (attention to detail)

AR assistance - entering time sheets and assisting Office Manager in month-end invoicing (compilation and copies)

Interact with our IT personnel to keep servers backed up and address issues with personnel computers. (liaison)

Burn CDs/DVDs

Additional office duties as needed

Requirements:

2-3 years as a front-desk-secretarial/administrative assistant is preferable

Requires strong computer skills

Intermediate to Proficient – Microsoft Suite (Excel, Access and Word)

Adobe Acrobat – compiling and editing (there is a good deal of data entry involved)

Prefer being busy and do own follow-ups and be a self-starter that performs QA/QC

Filing experience is a must  

Need individual that is flexible, has excellent interpersonal skills, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors 

Sensitivity to confidential matters may be required

We need someone who is reliable and ok with part-time hours

 

Long-term temporary position that may have the potential to roll to a permanent part time position.

Part time: 20-25 hours, ideally 10-3, Monday-Thursday, some Friday's (can be flexible)

Willing to work extra hours when reports are going out

Our client is a small company consisting of 5 employees at a time in the office

Location: 6th and Indiana in Golden, CO

Industry: Environmental Consulting

To be considered for this position please forward your resume to denver@stivers.com and reference job# 801956.

EOE M/F/D/V


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