Administrative Assistant

Pittsburgh, PA 15202 US

Posted: 10/05/2018 Industry: Administrative Job Number: 30202 Pay Rate: 30-35K City:

North Hills construction company is seeking an entry level Administrative Assistant for Temp to Hire opportunity.  Salary range is 30-35K.

Looking  for an energetic individual who will be working directly with project management staff. Will coordinate various duties for the Project Managers at General Contracting Company. Maintains and schedules projects according to strict deadlines and project requirements. Assists with the resolution of project demands.

Primary Duties and Responsibilities:

Coordinates with Project Managers and Field Supervisors on project files and records. Collects field data (pictures and daily progress report info) and prepares daily project reports, graphs, tables, and other information.

Analyzes the operating practices including record keeping systems, forms control, and personnel requirements. Creates new systems or updates established procedures.

Prepares and submits shop drawings, samples of materials, and other required items to customers.

Assists in Cost and Quantity Reconsolidation.

Assists Project Managers to properly prepare for project closeout.

Monitors and verifies completion of punch list items in a timely fashion.

Participates in internal job reviews daily

Reviews and negotiates with vendors regarding product or service pricing within budgetary limitations and scope of authority, including the availability and delivery schedule.

Schedules deliveries and purchase orders. Transmits completed purchase orders to vendors. Communicates and coordinates transportation of materials to job site.

Contacts vendors to determine status of an order and identify any discrepancies with quantity and quality.

Orders, monitors, and tracks specific equipment on a daily basis by job site, type, and usage.

Creates and maintains job specific schedules of manpower requirements for field employees in a manner that maximizes efficiency and ensures customer satisfaction.

Answers in-bound calls from customers and employees to assess their needs.

Performs office clerical work, such as filing and organizing.

Works as a team player and contributes to the team accordingly.

May perform other duties as assigned

Minimum Qualifications (Knowledge, Skills, Abilities)

1 year of related experience and / or training, or equivalent combination of education and experience.

Ability to read and interpret documents such as plans and project specifications, safety rules, operating and maintenance instructions, and procedure manuals.

Ability to organize and manage multiple priorities within established deadlines.

Ability to write routine reports and correspondence.

Ability to work effectively with clients or employees of organization.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Ability to carry out instructions

Must have good phone skills and interact well with others.

Working knowledge of Microsoft Excel, Word, PowerPoint, Outlook, and Adobe Acrobat preferred but not required.

 

Required Experience:

1 year Construction Paperwork

1 Year Construction

 

If you have the above listed experience and qualifications please reply to Job 30202.  Only those candidates for further consideration will be contacted.

EOE

D/M/F/V

 

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