Administrative Assistant

Pittsburgh, PA 15222 US

Posted: 10/05/2018 Industry: Administrative Job Number: 30200 Pay Rate: $16-18/hour City: Pittsburgh

Downtown nonprofit is in need of a temporary Administrative Assistant to support Senior VP.  Will be responsible for the flow of information relating to managing unrestricted, field of interest, and special purpose grants generated in the  Department. The position is responsible to assure all information relating to grants at every stage of the process from inquiry to final report is entered and maintained in the database system with the highest degree of accuracy and timeliness and that all information is entered in compliance with department policies and procedures. The Administrative Assistant is also responsible for working with the program officers and grants management staff to prepare materials for the Program and Policy Committee in a manner that assures that all such materials are 100% accurate and are produced in a manner that is timely and in full compliance with department policies and procedures.


Essential Duties & Responsibilities

Enter data, update and monitor progress of grant proposals through the system from inquiry phase to final report including tracking each proposal and remaining in close contact with potential grantees to assure that all requirements and deadlines are met.

Develop, organize and maintain grants file to support electronic records.

Coordinate workflow of information from program officers and grants management staff as part of the preparation of materials for the Program and Policy Committee.

Proofreads typed materials for accuracy and correct punctuation, spelling, grammar, and formatting.

Be familiar with all policies and procedures relating to unrestricted, field of interest, and special purpose grantmaking and create and/or update operating procedures for these processes to increase efficiency.

Maintain accurate and consistent records for current distribution funds.

Schedule and coordinate meetings relating to the convening function of the department.

Schedule appointments for Program Officers, screen, and greet visitors.


Skill Requirements

Five years of administrative secretarial experience preferably in the nonprofit or civic sector.

Proficiency in Microsoft Office Suite and other business-related applications.

Strong technical proficiency and the ability to quickly learn to function with the Blackbaud Suite of Products Strong work ethic.

Strong written and verbal communications skills.

High level of organizational skills and ability to multitask and to work under pressure.


If you are looking for an excellent temporary opportunity and have the above listed skills and qualifications please reply to Job 30200.  Only those candidates for further consideration will be contacted.



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