Executive Assistant

Los Angeles, CA

Post Date: 06/09/2017 Job ID: 93141 Industry: Accounting/Finance Pay Rate: $60,000/yr to $65,000/yr DOE

An accounting firm in West LA is looking for an experienced Executive Assistant to join their team. This person will report directly to one of the Accounting Firms Partners.

Qualified candidates will possess:
• Experience working in an accounting firm
• Must have good stability on resume (at least 3-5 years).
• Proficient in Microsoft Office (Outlook, Word, Excel) and the Internet.
• Proficient in Shorthand or fast notes
• Polished and professional
• Excellent interpersonal, verbal, and written communication skills.
• Relentless attention to detail and accuracy.
• Punctual; flexibility to work extended hours as needed and to be reached by phone outside of regular business hours required.
• Energetic, resourceful, and self-motivated, with a can-do attitude and good work ethic.
• Must be able to set priorities, work on several projects concurrently with frequent interruptions, quickly adapt to change, and maintain a positive, cooperative, and professional attitude.
• Position requires discretion, initiative, sound judgment, superior time management skills, solid organizational skills, and a sense of urgency.

• Act as the gatekeeper to the  Accounting Partner; interface with high profile clients.
• Screen and prioritize phone calls; maintain phone list and place calls.
• Manage and coordinate the Accounting Partner's calendar.
• Draft, edit, and proofread email, correspondence, documents, and reports.
• Take and transcribe dictation using shorthand or fast notes.
• Establish, maintain, and update files, databases, and project folders.
• Coordinate domestic and international itineraries.
• Assist with development and distribution of marketing materials.
• Handle special projects and organize functions from inception to completion.
• Provide administrative support to the executive department as needed.
• Provide back-up to the front desk administrator/receptionist, filling in as required.
This is a direct hire position that will pay up to $60k-$65k /yr. depending on experience. Candidates can submit their resume to la@stivers.com and refer to job# 93141 in the subject line EOE/M/F/D/V.

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