After Sales Admin

Kansas City, MO

Post Date: 07/24/2017 Job ID: 51546 Industry: Administrative and Support Services Pay Rate: $16 - $18 an hour

Job Summary-

The person in the After Sales Admin role will provide support for the spare parts and service departments.


Key Responsibilities

  • 3 way matching of items received.
  • Maintain the prepayments on service and spare parts per usage by the customer. Follow up as needed.
  • Backup the entry of inventory into item receipts/bill once shipments are delivered.
  • Maintain service kit reports and stock counts.
  • Charge customer invoices daily with shipping cost generated using UPS/ Fed-EX reports.
  • Enter accounts payable for UPS and Fed- Ex bills.
  • Complete end of day: file all invoices, sales orders, PO's and vendor bills.
  • Reconcile incoming deliveries with related sales orders to guide warehouse.
  • Spare parts PO confirmations (match/ adjust/address).
  • Maintain customer invoicing systems, when applicable.
  • Assist in monthly reporting for After Sales, accounting and reconciling.




Must be proficient in Microsoft word, Excel and Outlook.

high level of detail, professionalism, and integrity.

Accounting degree or experience, a plus.

Ability to function independently.

Strong written and verbal communication skills.

Working Knowledge/experience with QuickBooks would be a plus.

Knowledge of Microsoft Dynamics AX a plus.


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